Hologram Display Quote Comparison Worksheet

Two blank quote worksheets beside a floor-plan sketch and abstract glowing display artwork.

Compare display quotes by the complete project they cover, not just the headline equipment price. This worksheet helps a business record what is included, what is excluded and what still needs confirmation before choosing a hologram display proposal.

Use one copy for each quote. It is a purchasing checklist, not an installation design, a safety assessment or a promise of campaign results. Keep the supplier's current documents and the requirements of your venue with the comparison.

Start with the same project brief

Give each supplier the same description: the intended location, the message you want to show, the expected viewing positions, the intended operating schedule and the date by which the complete project must be ready. Distinguish a permanent installation from equipment that will travel to events.

Include the facts you already know and label estimates clearly. Ask who needs to assess the site, mounting, power, clearances and guarding before a particular setup can be approved. A quote is not proof that a venue has accepted the proposed installation.

1. Identify every physical item

Record the exact display model and quantity. Ask for an itemized list of included parts and separately priced accessories, with model compatibility confirmed in writing. Do not infer that a case, stand, bracket or linking accessory is included because it appears in a demonstration.

The INNAYA H16 product listing and H-Series case listing are separate catalog entries. Their presence in the same store does not establish the contents of an individual quote. Ask for the specific combination proposed for your installation.

2. Give content its own line

Separate ready-made animation files, custom animation work and the equipment that plays them. If custom content is included, ask how many finished pieces are supplied, their intended duration, the revision allowance, the approved export specification and the delivery method.

Confirm who supplies the brand assets and who approves the wording. Ask about permitted uses, editable source files and future changes rather than assuming all of them come with a finished video. Our content brief guide can help organize the creative requirements after the purchase scope is clear.

3. Name the person responsible for each setup task

List delivery, site preparation, mounting, electrical work where needed, configuration, content loading and staff handover separately. Put a responsible party beside each task. “Installation included” needs a description of what that means, where it happens and what the customer must provide.

Do not use this checklist to improvise a mounting method or operate equipment outside its documented conditions. Technical and safety questions belong with the manufacturer, venue and appropriately qualified installer.

4. Compare timing and acceptance

Ask whether each date is an estimate or a commitment, and what starts the clock: payment, artwork approval, stock confirmation or another milestone. Delivery of a box and readiness for a public campaign are different dates.

Agree on what will be checked before sign-off. Examples include receipt of the stated items, delivery of approved content files and a documented handover. Any live demonstration must follow the equipment's instructions and the site's requirements. Record who can accept the work and how an unresolved issue will be reported.

5. Make the total and the exclusions visible

Keep the currency, quote date and validity period beside the price. Record equipment, accessories, content, services, delivery and any stated tax or import-charge treatment as separate entries. Ask about charges that remain unknown rather than treating a blank as zero.

Keep recurring charges, optional extras and future content updates separate from the one-time project. Read the current warranty and return terms for the proposed purchase. Ask how those terms apply to custom work and separately supplied services.

Your copyable comparison sheet

Copy or print these prompts. Repeat them for each supplier; do not combine two different scopes into one total.

  • Supplier, quote reference, date and currency: ____________________
  • Exact model, quantity and included parts: ____________________
  • Required accessories and confirmed compatibility: ____________________
  • Content deliverables, revisions and usage terms: ____________________
  • Site preparation and installation responsibilities: ____________________
  • Delivery date versus ready-to-use date: ____________________
  • Handover and acceptance checks: ____________________
  • One-time total and recurring charges: ____________________
  • Exclusions, assumptions and unresolved questions: ____________________

How to compare the answers

First identify missing scope. Then compare the cost of the same deliverables. A lower total may be useful, but it is not a like-for-like saving if one quote omits animation, mounting or a necessary site assessment.

If you are unsure what kind of item a listing represents, start with our hardware, animation and accessory FAQ. For a project-specific clarification, send the worksheet's open questions through INNAYA's contact page.